Ethics In Authorship of Scientific Publication # 5 : Messages For MSc. and PhD. Graduate Students

Lets continue our discussion about ethics in authorship of scientific publications. There is still interest in this important topic since Ditjen Dikti has seriously consider the ethically correct authorship as an important issue. Since one of the many university staff responsibilities includes guiding MSc. and PhD. students who will be the future generation of scientists or university lecturers; therefore, it is important to educate them about ethically correct authorship.

This posting is messages for MSc. and PhD. students who will be the future generation of scientists or university lecturers about ethically correct authorship. If you are MSc. or PhD. Student, you will want to note and implement the following before you start your life time career, whatever that is.

If you are graduate students (MSc. or PhD.), the following are DO and DON’T lists that you may want to pay attention during your stay at IPB and beyond.

The DO list:

  • DO remember, you will be the future scientists or university lecturers who will take all the prominent positions in the scientific community in Indonesia. Your MSc. or Phd. training is the start of your journey as a future prominent scientists, therefore, DO IT THE RIGHT WAY by practicing ethically correct authorship in your publication writing.
  • DO remember, if you are not doing your MSc. or PhD. research with your own funding or if it is not your own research idea and especially or if your MSc. or PhD research is supported by your supervisor’s research project, to discuss upfront about authorship of the will be publications resulted from your MSc. or PhD. program. This is important to prevent possible breach of ethically correct authorship in scientific publication. If it is possible, make the arrangement or agreement in writing so that in case some disputes occur later on, you can use the agreement to back up your case
  • DO remember, if your MSc. or PhD. research is funded by your supervisor’s project, to ask him/her whether you will be allowed to write scientific publication with your name as senior author in at least one of the outcome of the MSc. or PhD. research. You could actually use this information as the bases for making decision to take the topic as your MSc. or PhD. research, either you want to continue to do the topic or may be taking other topics that are more suitable for your need.
  • DO remember, when you have finished your MSc. or PhD. program, to write scientific publications out of your MSc. or PhD. research. You better do this manuscript writing before you leave Bogor and go back to your home town. By writing scientific manuscripts, you are exercising your duty as part of scientific community. Moreover, by writing the manuscript of scientific publication, you close or complete the scientific activities you initiate while working on your MSc. or PhD. degree.
  • DO remember, in case you have not gotten the chance to write your manuscript of scientific publication, to communicate with your major supervisor about what you plan to do with your MSc. or PhD. research results. Do you want to write the manuscripts yourself or do you need your supervisor’s advise? Who will be the authors for each of the manuscript? Where you want to submit them? and so forth. Whether you feel the results of your MSc. or PhD. research are insignificant, your supervisors will always want to know what are your plans with your data.
  • DO remember, when you have finished your MSc. or PhD. program, to make a copy of all data sets out of your MSc. or PhD. research and the results of all data analysis and give them to your major supervisor. In case for some unexpected reasons, you lost all of your data sets, you still have one copy back up in your major supervisor’s hand. Moreover, your major supervisor who were supporting or funding your MSc. or PhD. research, might also want to use the generated data for his or her own purposes.
  • DO remember, when you have finished your MSc. or PhD. program, to make a softcopy of all Power Point presentation files, generated during the course of your MSc. or PhD. program, such as: Supervisory committee meeting presentation, Proposal seminar (kolokium) presentation, Research results seminar (seminar), close and open examination presentations, and give them to your major supervisor. Your major supervisor may need them for his or her purposes.

The DON’T lists:

  • It is important to note that you DON’T just STOP at writing thesis or dissertation but write publication out of your thesis or dissertation. Unless you write the publication, your MSc. or PhD. research have not finished or completed yet.
  • Even if you think your major supervisor may not need any publication credit/point/”KUM,” DON’T publish any scientific publication based on your MSc. or PhD. research with only your name (single author). DON’T omit your supervisors’ name from the publication that you write based on your thesis or dissertation research. It is ethically incorrect if you do so and you may face penalty from Diknas (if you are university lecturer) because you may have done what they call it as the “Pelanggaran Akademik.”
  • Even if you think your major supervisor may not need any publication credit/point/”KUM,” DON’T submit any poster or oral presentation in any scientific meeting/seminar/workshop/symposium based on your MSc. or PhD. research with only your name (single author). DON’T omit your supervisors’ name from the presentation that you submit based on your thesis or dissertation research. It is ethically incorrect if you do so and you may face penalty from Diknas (if you are university lecturer) because you may have commit the “Pelanggaran Akademik.”
  • DON’T write any publication with your name as senior author and your supervisor name as co-author, but without prior communication during the writing process with your supervisor. In this case, your supervisor have no idea that you have written the publication nor that he/she know his/her name is in the publication. He/she learned about your publication in which his/her name is there when it is already published. You have hurt your major supervisor by doing such misconduct. DON’T forget to always communicate with your major supervisor before you submit any scientific manuscript based on your MSc. or PhD. research results to avoid possible “Pelanggaran Akademik” problem.
  • If you get research fund from your supervisor’s project, DON’T forget to write acknowledgment about the funding support. Your supervisor will need that as part of his/her project reporting and output listing to funding agency. Your supervisor is required to show that outputs of his/her project are published in scientific journals.
  • If you get research fund from your supervisor’s project, DON’T forget to cite your supervisor’s annual project report in the literature cited or bibliography section of your thesis or dissertation document and in any of your scientific publication. By doing so, you acknowledge that you have some assistance from your supervisor’s project and that your MSc. or PhD. research ideas is based on his/her project.
  • If you present a POSTER PRESENTATION in any scientific meeting/seminar/symposium/workshop, DON’T forget to give a copy of your POSTER (full size) and or the MINI POSTER (A4 size) to your major supervisor as a record of your activity. Similarly, if you present an ORAL PRESENTATION in any scientific activity, DON’T forget to give a copy of your Power Point presentation file to your major supervisor.
  • If you participate in any scientific meeting/seminar/symposium/workshop and submit a scientific manuscript for the proceeding, DON’T forget to give a copy of the document to your supervisor as a record of your activity.

Baca juga:

About PMB Lab: Prof. Sudarsono

This blog is dedicated as a communication media among alumni associated with PMB Lab, Dept. of Agronomy and Horticulture, Fac. of Agriculture, IPB, Bogor – Indonesia. It contains various information related to alumni activities, PMB Lab’s on going activities and other related matters.
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